About FMS Application
Fleet management platform widely used in India for managing school buses, transport fleets, and personal safety tracking.
Their ecosystem often includes modular applications tailored for different types of users—such as Supervisor, and Admin—allowing each user type to perform role-specific tasks within the fleet and maintenance workflow
The FMS module within Credence Tracker is designed specifically for admin users, and typically includes features such as:
Driver Location Tracking
Fuel Management
Driver Expenses
Vehicle Expenses
Driver Expenses
The Driver Expenses module helps Admin / Fleet Manager monitor, record, and control all the costs incurred by drivers during trips. This ensures transparent accounting and better cost management.
Expense Recording
Drivers can submit expense details (fuel bills, toll receipts, food/lodging, repairs, etc.).
Admin can approve, reject, or modify entries.
Expense Categories
Fuel Expenses (when fuel is purchased by the driver).
Toll & Parking Charges.
Food & Accommodation.
Maintenance/Repairs during trips.
Miscellaneous costs (any other unexpected expenses).
Approval Workflow
Driver → Submits expenses.
Admin → Reviews & Approves/Rejects.
Approved expenses → Added to trip cost report.
Integration with Trips
Each expense is linked to a specific trip / sub-trip.
Helps calculate actual trip profitability vs budgeted cost
Vehicle Expenses
The Vehicle Expenses module helps the Admin / Fleet Manager track and manage all costs directly related to each vehicle in the fleet. Unlike Driver Expenses (which are trip-based and driver-logged), Vehicle Expenses are asset-based and tied to the vehicle lifecycle.
Expense Categories
Fuel Costs (linked to vehicle consumption & refueling records).
Maintenance & Repairs (routine servicing, breakdown repairs, spare parts).
Insurance Premiums (annual/quarterly payments).
Taxes & Permits (road tax, RTO permits, toll subscriptions).
Tyre Replacements & Spares.
Depreciation Tracking (optional – value reduction over time).
Recurring vs One-Time Expenses
Recurring: insurance, permits, taxes, AMC service contracts.
One-time: accident repair, tyre replacement, new battery.
Driver Attendance System
- Driver Check-in / Check-out
Drivers mark their attendance via the FMS app.
They can record Start of Duty (Check-in) and End of Duty (Check-out).
Supervisor Approval
The Supervisor verifies and approves attendance.
Prevents fake or unauthorized check-ins.
Supervisor can reject or modify attendance records in case of errors.
Shift Management
Admin can assign shifts, duty hours, or trip schedules.
Supervisor ensures drivers follow assigned duty timings.
Leave / Absence Tracking
Drivers can request leave through the system.
Supervisor/Manager decides whether to approve/reject leave.
